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Sparkrock's Customer Success Center

Changing Employee Details

This topic explains how to use HR Requests to change employee details.

Use the Change Employee Details HR Reason Code to change an existing assignment. For example, to change the rate of pay, FTE, pay grade or step, and so on.

To change employee details:

Create the HR Request Header

  1. Click Tell Me and Search for HR Requests. Select the page from the drop-down list.
    The HR Request List displays.
    hr_Request_list.png
  2. From the Action Bar, click New.
    A new HR Request page displays.
    hr_request_card.png
  3. Either click directly into the HR Reason Code field to allow the number to automatically populate, or select the number series you wish to use from the No. field. 
  4. In the HR Reason Code field, select Details Change.
  5. In the Effective Date field, select the date when the details change goes into effect.
  6. In the Employee No. field, specify the employee number that corresponds to this HR Request.

Create the HR Request Body

  1. On the Action Bar, click Action > Details.
  2. The HR Request Details page displays.
    hr_request_details_change.png
  3. In the HR Emp. Assignment Entry No. field, specify the HR Position for which you want to change the details.
  4. Review the existing defaults, and update the fields according to the change you wish to make. 
  5. Expand the Payroll FastTab.
    hr_request_details_payroll.png
  6. (Optional) Review the existing defaults, and update the fields according to the change you wish to make.
  7. Expand the Employee Benefits FastTab.
    employee_benefits.png
  8. (Optional) update the fields according to the change you wish to make.
  9. Expand the Assignment Allocations FastTab.
    hr_request_assignment_allocation.png
  10. (Optional) update the fields according to the change you wish to make.
  11. Expand the Assignment Details FastTab.
    assignment_details.png
  12. (Optional) update the fields according to the change you wish to make.
  13. Expand the Assignment Allowances FastTab.
    assignment_allowances.png
  14. (Optional) update the fields according to the change you wish to make.
  15. Click Close.
    You are returned to the HR Request Header.
  16. Process the HR Request.
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