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Sparkrock

Employee Web Apps

This release includes the following enhancements, functional changes, and hot fixes each listed with reference to the Task ID:

Introduction to the New User Interface

We have begun a process where we will be converting over the User Interface (UI) for the solution from the legacy look and feel to a new design that takes into account better usability, and updated look and support the goals outlined below. Specific pages will be converted to the new user interface with each release. All other pages are fully available through the new menu and will be presented in the current legacy look and feel.

Exceptional User Experience
  • New user interface that empowers high productivity for users.
  • Key information and actions at a glance with the ability to drill down to further details if required.
  • Fresh look and feel using latest standard for navigation and accessibility.
Ease of Deployment and Development
  • Simplified deployment, installation and setup.
  • Platform enhancements including Loose-coupling/Clear-tiered system.
Access Anywhere
  • Full responsive design with optimized pages for desktop browsers or tablets - landscape (768x1024).
  • Broad multi-browser support. Currently supported: Internet Explorer and Chrome.  
  • Improvements to authentication.
Regulatory Compliance
  • Achieve AODA Compliance for a minimum of level AA (Accessibility for Ontarians with Disabilities Act).

Platform Changes

The platform has been updated to include a new application layer to the solution.  This will further our goals to provide more deployment options for our customers including more cloud options.  

Technical Requirements

As a result of new platform changes the technical requirements for the application had changed:

  • Internet Explorer – version 10 or higher
  • .NET Framework 4.5.
  • SharePoint 2013 SP1
  • Dedicated backend server for the WebAPI serving data and models for SharePoint App or regular web frontend, which requires at least 4GB memory and 1.4 GHz 64-bit processor.

Page Changes

A number of pages have been converted to the new user interface. Each page has been updated with substantial design and usability enhancements. These changes are as following:

Login Page

The login page has been updated to allow users to choose between email or windows authentication at the time of login.

Main Menu:

The main menu layout has changed to support improved navigation based on feedback and usability analysis.  These changes include:

  • New page groups and page names:  The captions for the Web Apps Page Groups and Pages have been updated. As a result, the corresponding page and field names within NAV have been updated to reflect the new terminology.
  • Current User and Date/Time: Name and initials of the user and date/time of when the main page was last open.
  • Company Selector: This drop up includes the list of available companies to select from. 
Purchase Requisition List

The Purchase Requisition list page layouts have changed to support improved searching, usability and accessibility.  These changes include:

  • Multiple-Column-Search: Users can now search by values in all columns by defining their search criteria to a single field.
  • Pagination: Pagination has been changed so users are now able to view double the records per page.
  • Actions: Actions to View, Copy, or Delete a document have been moved to the hoover over Icon  on the right of each line from the list.
Purchase Requisition Detailed Page

Overall this page provides very similar functionality to the legacy interface with the following changes:

  • Accordion Style: Tabs across the top have been converted into easily adjustable accordion style drop downs that facilitate the selection of data to be displayed.
  • Status Indicator: The Process indicator has been moved to the top of the page so that users can effortlessly view it at any stage in the process and move the process forward with ease.
  • Vendor Section: The “Add Vendor” button has been renamed “Select Vendor” with an improved presentation of multiple vendors.
  • Requisition Lines: The “Entries” section has been renamed “Items” and the “Add by Item” and “Add by Expense” had been renamed “Select Item” and “Select Expense.” Only the most important information is displayed on a line. To see all details for a single line, users should click on it.
  • Actions: Access to the line actions has been changed to use the hoover over approach.

 

The following functionality will be supported in a future release:

  • Send by Email
  • Copy Lines
  • Document History
Finance Approval List

The Finance Approvals page replaced the Purchase Request Approvals. The Finance Approvals page has been changed to support improved searching, usability and accessibility.  These changes include:

  • Pagination: Pagination has been changed so users are now able to view double the records per page.
  • Actions: The actions to View a document has been moved to the hoover over Icon  on the right of each line from the list.
Finance Approvals

Overall this page provides very similar functionality to the legacy interface with the following changes:

  • Status Indicator: The Process indicator has been moved to the top of the page so that users can effortlessly view it at any stage in the process Approve or Deny a document with ease.
  • Accordion Style: Tabs across the top have been converted into easily adjustable non-editable accordion style drop downs that facilitate the selection of data to be displayed.

The following functionality will be supported in a future release:

  • Approving Payment Requests using the new user interface
  • Approving Expense Claims using the new user interface
Purchase Order & Receiving List

Overall this page provides very similar functionality to the legacy interface with the following changes:

  • Multiple-Column-Search: Users can now search by values in all columns by defining their search criteria to a single field.
  • Pagination: Pagination has been changed so users are now able to view double the records per page.
  • Actions: Actions to View, Copy, or Delete a document have been moved to the hoover over Icon  on the right of each line from the list.
Purchase Order Page

The Purchase Order page layout has changed to support improved searching, usability and accessibility.  These changes include:

Accordion Style: Tabs across the top have been converted into easily adjustable accordion style drop downs that facilitate the selection of data to be displayed.

Purchase Order Lines: Entries are now displayed in new Items accordion that can be expanded and collapsed to line specific click to see more details about the line.

General tab: General tab is renamed to Buy-From Vendor and changed to accordion with separate sub section of General and Vendor.

Invoicing tab: Invoicing tab is renamed to Pay-To Vendor and changed to accordion.

Shipping & Receiving: Shipping and Receipts tabs are combined to single accordion and it is renamed to Shipping & Receiving with two section to show shipping information and other for receiving information. Receiving section can have multiple lines that can be expanded on click to view more info.

The following functionality will be supported in a future release:

  •  Print View
Financial Analysis

The Financial Analysis page layout has changed to support improved searching, usability and accessibility.  These changes include:

  • Improved look and feel: the page has been optimized to make it useful and responsive across multiple devices (IPad, Desktop, notebook)
  • Filtering options: the advanced filtering options are now hidden by default, and users can check the field when they want filter options to display. Once checked, the “Advanced Filter” displays “Dimensions”, “Currency” and “G/L Account” filtering options. This is a great space saver for users who need the default selections visible, while enabling effortless filtering when specifics are required.
  • Dimension Values Filters: Users can simply type in the specific dimension field and search for the value entered. 
  • Multiple-Column-Search: Users can now search by values in all columns by defining their search criteria to a single field.
  • Amount Details: The drill downs on Budgeted Amount, Approved Request, Commitments and Net Change are now done by clicking on the amount the user is interested in.
  • More Info: When drilling down to see more details about an amount the users now see only the most important fields for a specific record. An info icon on the line shows the other information that is associated with the respective line.

The following functionality will be supported in a future release:

  • Export to Excel
  • Print View
  • Drill Down to Documents

The following functionality is no longer supported:

  • Charts
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