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Sparkrock

Employee Web Apps

Introduction to Web Apps 2016 

We have begun a process of converting over the User Interface (UI) for our Web Apps solution from the legacy look and feel to a new design that takes into account better usability and updated interface. Specific pages are converted to the new user interface with each release. All other pages are fully available through the new menu and are presented in the current legacy look and feel. 

Web Apps 2016 Page Changes 

A number of pages have been converted to the new user interface. Each page has been updated with substantial design and usability enhancements. With the current release the pages converted year to date to the new interface include: 

Menu & Navigation 

Employee Self Service 

Finance & Purchasing 

  • New login page 
  • New menu structure 
  • Updated authentication 
  • ADFS authentication 
  • Delegation Management 
  • Profile 
  • Pay Statements 
  • Absence & Requests 
  • Absence Confirmation 
  • Tasks 
  • Assigned Items 
  • Timesheets 
  • Tax Forms 
  • Purchase Requisitions 
  • Payment Requests 
  • Expenses & Claims 
  • Finance Approval 
  • Purchase Order & Receiving, including Purchase Order and Purchase Receipt page (new) 
  • Purchase Invoice 
  • Financial Analysis 

Manager Self Service 

Administration 

  • My Team 
  • Absence Approval 
  • Absence Confirmation (Manager) 
  • Tasks (Manager) 
  • Timesheet Approval 
  • HR Requisitions 
  • HR Requisitions Approval 
  • Change Password (new) 
  • Notifications (new) 

Enhancements 

A number of new features and enhancements are available with this release. 

Localization (French Canadian language support) for finance pages 

Employee Web Apps finance pages now support localization, and French Canadian language support is included. Using this feature requires some setup, which is detailed separately below. 

Last logged in tracking 

Last logged in time was previously tracked on the form-based login page. It was not updated when users logged in using Windows Authentication. Last logged in times are now recorded based on access to the Employee Web Apps welcome page, so that entry via either form of authentication is recorded. 

Notifications and Change Password 

These pages have been converted to the new user interface. 

Purchase Order 

This page now has a print view available from the detail page. 

Purchase Receipt 

This page has been converted to the new user interface. 

Purchase Invoice 

A ‘View Document’ button has been added for use with the KwikTag integration. 

Print View changes 
  • G/L Account has been added to Purchase Requisition Print View, Payment Request Print View and the corresponding reports. 
  • Expense claim date has been added to the Expense Claim Print View and report. 
Expenses: Purchase Location is hidden when ‘Hide All Tax Fields’ is selected 

On expenses, the Purchase Location is no longer required, and is not displayed, when ‘Hide All Tax Fields’ is checked on the EWA Setup card in NAV. 

Tasks (Employee) 

Prompting for an attachment on task completion (and saving the attachment) has been implemented. 

Report enhancements 

A number of changes and improvements have been made to the reports. This will make their output correct and consistent across the set of supported browsers. 

  • Improved handling of different image sizes. 
  • Improved handling of long text strings and/or embedded URLs. 
  • Correct handling of multi-page reports 

Defect fixes which change Web Apps behavior 

The following defect were corrected since the 09.02 service pack 1 (SP1) release. They change the behavior of Web Apps in small but significant ways. For a list of changes made in 09.02 SP1, see the release notes for that version. 

Task ID 

Description 

2554 

Updated the version of jQuery due to security-related vulnerability reported against the older jQuery version. This vulnerability did not impact Employee Web Apps. The new version adds some logging to the Developer console in the browser. These informational messages will be removed in a later release. 

2676 

My Team: Certain Information was not filtered properly by report to position. 

2775 

Expense Claims: Corrected discrepancies with use of local currency versus base currency when both were CAD. 

2777 

Payment Request Detail print: Corrections to break long text items (such as hyperlinks) across multiple lines. 

2780 

Payment Request Detail: Create New Vendor: Limited the size of various text entry fields to the length of the backing elements in NAV. 

2782 

Expense: Truncated the display text for very long hyperlinks. 

2795 

Expenses and Expense Claims Lines: Improved the handling and reporting of certain taxes which are stored as negative values in NAV. 

2833 

In the Purchase Payment Vendor section, added word wrapping to handle long text elements. 

2871 

Technical changes to prevent an error message related to Cross-Origin Resource Sharing. 

2933 

Expense Claim Print: Added the claim date to the header. 

2946 

Limited the absence description to 50 characters, which is the field limit in NAV. 

2962 

Absence Request: Added a new error message when creating new request, if the Absence Req. No. Series has not been entered on the Altus Hr Setup in NAV. 

2977 

Expense Claim: In some circumstances, unchecking an expense would remove the incorrect element. 

2990 

Print Views: Improved handing of large and small logo sizes by fixing the logo size. 

3088 

On the Purchase/Payment page, the validation code has been corrected to display a warning message if the NAV character limit for the description fields is exceeded. These limits are 50 characters for the primary description, and 250 characters for the line items. 

Known issues in this release 

There are some limitations and known issues with this release. 

An ‘Error loading configurations’ warning dialog, similar to the one shown below, may appear on your very first access to this deployment of Employee Web Apps. 

This message is benign. If the dialog appears, please press OK to continue. Employee Web Apps will load normally. 

Known third-party issues 

The following issues have been reported in Employee Web Apps. These issues are caused by third-party software such as browsers or components. Workarounds and/or potential resolutions are provided on an item by item basis, as available. 

Task ID 

Description 

2891 

PDF attachment does not fully support XFA or AcroForm documents 

2585 

Expense Claims: Problems with Print View on Microsoft Internet Explorer For details and potential resolutions, see https://support.microsoft.com/en-us/kb/973479 

2656 

Chrome: Potential browser freeze with drag-and-drop attachment from the upload (Open) dialog on Expense detail page if the pop-up file selection dialog is closed prematurely.

Workarounds: (1) Do not drag and drop files directly from the file selection (Open) dialog, instead, select the desired file in the dialog window and click the dialog’s Open button. (2) If you do opt to drag a file from the file selection (Open) dialog, do not dismiss that dialog until the green “Uploaded Successfully” pop-up message has been displayed on, and then removed from, the upper right corner of the browser window. 

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